Frequently Asked Questions

Yes you can.

Yes

No, use current forms. Past forms can have important requirements missing that are essential in a properly submitted RFP.

No, but documents must be kept with your records for any possible audits.

Yes. Personnel Services budget amount can be changed but Operating Expenses, Equipment, and Travel/Registration Fees can only be changed up to their maximum amounts. Maximum amounts could change pending the current fiscal year.

The Project Director must submit a written request to the Grant Coordinator stating reasons and where you want the funds pulled from.  The Grant Coordinator will evaluate your Budget Reallocation Request and respond with an answer.  Budget Reallocation is done via email.

Yes. The Project Director must submit a written request to the Grant Coordinator listing the item(s) description, dollar amount and reason. The Grant Coordinator will evaluate your Budget Modification Request and respond with an answer. Budget Modification is done via email.

No.  Equipment must be purchased within the first six months of the grant.

Yes.  Include in the respective category section with a brief explanation and the amount.  Also, include the same explanation on your invoice Cover Sheet.

Send a written request to the Grant Coordinator stating replacement’s contact information (name, address, desk phone number, cell number and email).  Send update information via email for file reference.

A Resolution is not needed with the RFP but if you are chosen as a grantee recipient, a Resolution MUST be submitted with your final acceptance STD 213 contract.

No. An agency must use their funds first then the amount is reimbursed as used.

No. BUY MONEY must be used then invoiced for reimbursement.

Yes.

No to all of the before mentioned items (please see Grantee Handbook).  Other restrictions may apply.  Please consult the Grant Coordinator.

Your assigned APP Agent will meet with your agency and discuss. Any changes will be submitted to management for review.

No

A Budget Modification and a Budget Reallocation can be in an email format and emailed to the APP Coordinator—this will serve as documentation.  An approval/denial will be returned to you.

• A Budget Modification must state what item is to be purchased and list specifics (cost, quantity, how it will benefit your agency) and if it is to replace any other equipment item.
• A Budget Reallocation must state how much is to be reallocated indicating the categories funds are to be involved in change.